EVERYTHING YOU NEED FOR BETTER WORKFORCE MANAGEMENT.

Scheduling, staffing and time reporting has never been so easy!

Quinyx wFM

Forget excel files and manual time punching. Quinyx WFM gives you full control - from scheduling, via time stamping using employees' mobile phones, to quick and accurate salary files.

Many companies find scheduling difficult. Complex agreements, long hours and many part-time workers make the staff manager's job a never-ending juggling act. Why not use that time to develop your business instead?

Quick and easy scheduling tailored to customer flow and time reporting integrated with our payroll system has brought great benefits to us. Also, the staff likes that they can book shifts and see their schedules in the app.

John Öbom, District Manager, Teknikmagasinet

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Case - Teknikmagasinet EN

Teknikmagasinet was founded in 1989 with the business concept to sell technical products and "gadgets" that can fit in a bag. Teknikmagasinet has grown rapidly and today is an established name with more than 100 stores in Sweden, Norway and Finland.

"With Quinyx WFM we have a modern system which both saves a lot of time for our time reporting. Via their mobile app my colleagues and I can quickly optimise how and when we will work," Olle Müller, Store Manager, Teknikmagasinet.

The solution to the original problem was a new time reporting system, but there was also a need for a modern system for schedule planning and administration. All in all, 15 different suppliers were evaluated in a long procurement process of which Quinyx came out as the winner.

Why was Quinyx chosen then?

According to Teknikmagasinet it was because:

  • They felt like the most reliable supplier during the tests.
  • Their system was perceived to provide the most result per invested SEK.
  • In the system were the sales and forecast management modules.
  • Their system was perceived as being easy-to-use, modern and flexible.

As to the notion of whether to recommend Quinyx Butik to others, Sarah Falk, Staff Manager at Teknikmagasinet says: "Quinyx has a feature-rich and modern system. Together with the factor of how talented their staff are, I can really recommend Quinyx WFM to other retail companies."

SCHEDULE

Quinyx WFM matches your needs with employees' wishes and ensures that you follow guidelines relating to working hours. Have the right knowledge and manpower in place - shift after shift!

A good schedule can take weeks to create. The scheduler must take into account e.g. employee agreements, competencies, availability, laws and regulations. With Quinyx, scheduling is a snap - with a click of a button you get a schedule that is optimised for your operation.

SCHEDULING WITH THE CLICK OF A BUTTON

  • SAVE MONEY AND TIME

    Save money and free up time with scheduling at the click of a button.

  • REDUCED RISK

    Reduce the risk of incorrect schedules.

  • ABSENCE MANAGEMENT

    Quickly find replacements and easily manage leave applications with a click of a button

See more advantages

MOBILE SCHEDULE

Your staff can access their schedule via their mobile phones.

  
  • See the schedule in the mobile phone
  • Switch shifts with colleagues
  • Apply for leave
  • Book shifts
  • And much more...

I'm interested - Please contact me right away!

Overview

  • Quick overview of all employees' schedules and contact information.
  • Detailed schedule which gives you complete control over your employees' exact working hours.
  • Quick access to information about a co-worker's experience and know-how.
 
  • A good personal overview and a smooth organisational map.

Easy management

  • Quickly manage absence reports and vacation applications.
  • Set the schedule for your entire organisation or individual departments with a simple click.
  • Staff a shift based on experience of employees.
 
  • Helps to create yearly schedules for all employees.
  • Simply ensure agreements are kept to and stay on top of things so that all regulations relating to working hours are followed.

Optimisation

  • Possible to optimise the schedule with the help of historical sales and budget follow-up.
 

Reports

  • Simple to design your reports, contact lists and create a detailed staff list.
  • It's a schedule that contains a report and statistics function and gives you full control over planning and provides you with figures in a holistic perspective.

TASK

Many important routines get pushed aside in daily operations. Quinyx supports distribution and follow-up of tasks, fully integrated with scheduling.

With Quinyx you create to-do lists quickly and smoothly. Link tasks to scheduling so that the tasks are distributed to the right people at the right time during the day. Link routine descriptions and quality records to the tasks so that the right documentation is available upon any inspection. The manager in charge can easily follow up regarding if the tasks have been carried out on time.

NEVER A MISSED CONTROL AGAIN

  • MINIMISED RISK

    Minimise the risk of key controls being missed.

  • RIGHT DOCUMENTATION

    Right documentation upon inspections.

  • ADAPT WORK SCHEDULES BASED ON OCCUPANCY

    Schedule tasks to times of low activity in the other operations.

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MOBILE TASK

Your staff see task list directly in their phone.

  
  • Today's task directly in the phone
  • Mark completed tasks
  • And much more...

I'm interested - Please contact me right away!

Overview

    • Graphical view of internal flows and processes.

Easy management

  • Distribute tasks in line with the schedule.
  • Automatic message about irregularities.
  • Complete document and version management.
 

Overview

  • Full support for HACCP/food safety.
       

TIME

Sloppy basis for salary from manual time reporting is costly. When employees time report via their phone or via a terminal in the workplace, a flawless payroll report is only the click of a button away.

Quinyx has fully-integrated time reporting and scheduling. Your employees time report in their mobile phone or in the workplace's terminal. The basis for salary is updated in real-time after approval from the responsible manager. After that, the salary file is just the click of a button away.

EVERY MINUTE COUNTS

  • MANAGING ABSENCE

    Integration with scheduling provides quick and seamless management of absence.

  • GAIN A GREAT OVERVIEW OF TIME AND COSTS

    Instant overview of the costs and hours worked, both in real-time and in reports.

  • FLAWLESS SALARY FILES

    Automatically prepared and flawless salary files.

Reporting time with Quinyx

More advantages

MOBILE TIME

Your staff see task list directly in their phone.

  
  • Never another missed time report
  • Location-based time reporting
  • And much more...

I'm interested - Please contact me right away!

TERMINALS

  • Robust 7"" touch display and processor with high-performance for increased efficiency

Options:

  • Speaker
  • Microphone
  • Camera
 

Clocking-in via:

  • employee #
  • magnetic card

compatible with multiple operating systems:

  • Linux, Android, Windows
 

Tablet-PCs

    • Compatible with all internet tablets with HTML interfaces

Options:

  • robust holder for increased durability
 

Mobile phones

  • Apps to iOS and Android
  • Check the schedule and stamp in via your mobile phone
  • Possible to stamp in only when one is close to the workplace with the help of GPS

Overview

  • Quick overview of all employees' worked hours.

Easy management

  • Quickly manage absence reports and vacations.
 
  • Automatic calculations of scheduled hours and worked hours.
  • Clear approval routines for both employee and manager.
  • Automatic preparation of salary files.
  • Ready-to-use connections to your payroll system.
 

Optimisation

  • Possible to quickly access relevant departments for easier and faster handling of times.
  • The flexibility to be able to set up the parameters which are most relevant to your organisation.
 

Reports

  • Report and statistics function gives you full control over hours worked and figures in a holistic perspective.

Budget

Staff planning and sound finances go strongly hand in hand. To take into account expected sales can do wonders for the profit margin.

Good budgeting involves a follow-up on planned costs against results - to be able to carry out correct resource planning for the future. With Quinyx, you follow up budgets from several different variables in a smooth way, and can create optimised schedules for your restaurants with Quinyx algorithms - all with a couple of simple clicks of a button. By combining using the forecast tool you have a powerful method to create budgets for future periods.

KEEPING EVERY EURO IN CHECK

  • FOLLOW UP AND COMPARE

    Follow up and compare different budget variables against outcomes.

  • OPTIMISED SCHEDULES

    Create optimised schedules based on budgets.

  • COST CONTROL

    Increased cost control for staffing.

See more advantages

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Overview

  • A good overview and control over your organisation's annual or monthly budget.
 

Easy management

  • Flexible tools to gain control over various budget variables.
  • Possible to follow up and compare budgets against actual outcomes.
  • Define and create sales and staffing budgets.
 

Optimisation

  • Follow up historic sales figures and build up a budget.
  • Use of scheduling algorithms to be able to create and allocate optimal budgeted values.
   

FORECAST

With a good forecast of future needs, planning and follow-up relating to budget become better.

Optimise scheduling by predicting the need for staff with Quinyx forecast algorithms. Integration with other Quinyx modules provides an excellent tool to optimise the profitability of the operation's staffing.

YOUR BINOCULARS TOWARDS THE FUTURE

  • OPTIMISED SCHEDULES WITH FORECASTING

    Optimised schedule when scheduling is based on forecasting.

  • INTEGRATE WITH OTHER SYSTEMS

    Connect with the cashier system or other data gathering methods for detailed reports and control over sales and transactions.

See more advantages

Contact me right away!

Overview

  • Possible to review sales activities and budgets.
  • An overview of the number of customers or sales on a more detailed level.
 
  • A staff planning system which can be fully integrated with cashier systems or other data gathering applications.
  • Possible to edit daily forecasts.
  • Easily predict future needs with the help of historical data.
  • Allow for a rapid and efficient scheduling of several selectable variables.
 

Optimisation

  • Transparent and detailed information about outcome compared with forecast and budget that provides a greater opportunity to be able to influence the end result.
  • Survey and compare previous years' sales with tomorrow's forecast.
  • Create an optimal schedule with the help of advanced forecast algorithms and rules.
 

Reports

  • Possible to compare outcome with expected sales or customer visits.
  

COMMUNICATION

It is often difficult to coordinate the operation's resources with many part-time staff and hourly staff. Changes can arise quickly.

Staff availability changes constantly but the need of staffing at the workplace remains. With Quinyx it is easy to communicate information to all employees, manage leave of absence applications or staffing shifts with short notice.

STRAIGHTFORWARD COMMUNICATION WITH YOUR STAFF

  • RECEIVE IMPORTANT MESSAGES DIRECTLY

    Receive and manage leave absence applications, sick leave and vacations.

  • AUTOMATIC SCHEDULE UPDATES

    Automatic update of schedule upon changes in staff availability.

  • EASY FOLLOW-UP

    Easy follow-up via all communication with staff being gathered in once place.

See more advantages

MOBILE COMMUNICATION

Your staff can communicate directly via their mobile phones.

  
  • Switch shifts with colleagues
  • Apply for leave of absence
  • Book shifts
  • Read and write Qmail
  • Read news
  • Communicate with colleagues via MyWorkmates
  • And much more...

I'm interested - Please contact me right away!

Easy management

  • Simply send a message to your employees via sms, e-mail, or Qmail.
  • Apply for shifts.
 
  • Vacation application.
  • Switch shifts with a colleague.
  • Leave in applications.
  • Simplified communication with managers.
       
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Quinyx Healthcare
TASK
TIME
Budget
FORECAST
COMMUNICATION