Say goodbye to the spreadsheet

by | 14.10.2014

Find out how to save time, energy and money on creating rotas and schedules for your business.

Sick of spreadsheets and hours lost scheduling in Excel? The time for change is here. Through all industries that revolve around shift work there’s one common challenge, one problem that never goes away and one constant drain on time and resource.

Creating rotas, schedules and shift patterns in Excel can take hours. Adjusting it through the working week in response to operational challenges can take even more time. Time spent doing this is time not spent on the key areas for business development and growth.

The rota. It might be weekly, fortnightly or monthly; the frequency doesn’t matter. All that matters is shifts need to be scheduled, communicated to employees and then, inevitably, it all gets changed.

Sound familiar? Then these more than likely do too:

‘What shifts am I working next week?’

One of the most common questions asked to line managers. Whether it’s a restaurant with 50 waiting-on staff or a superstore with hundreds of employees, staff always want to know when they’re working next.

Now think of the time it takes to answer that question for one employee. Let’s say it’s 5 minutes. Now say 50 employees ask the question. That’s 250 minutes – or a little over 4 hours. 4 hours of a managers time they’ll never get back, solving a problem that, with a workforce management system, never exists in the first place.

Instead of seeing it on a spreadsheet when it gets printed off and stuck on a notice board they see it all in one place, they can access it from wherever they are and they know it’s going to be published at the same time every week.

With an online workforce management system and mobile app you can start saving time, saving money and increasing productivity.

‘I want more hours this week.’

This usually happens after a schedule has been handed out. And someone isn’t happy. With a workforce management system this can all be put under one roof where requests for more hours can be automatically queued so when someone can’t work, the system will allocate the shift to the member of staff who has indicated they want to work longer.

‘We’ve swapped our shifts.’

Happens a lot doesn’t it? And most of the time staff do so without asking or forget to tell management. The nice clean spreadsheet then gets scribbled on. Names are crossed out. Hours are changed. Everything looks a mess.

Imagine if this could all be done in one place, either online or through an app, and all the manager has to do is approve it with one click. Well, it can.

A multi-platform solution

Creating rotas, schedules and shift patterns in Excel can take hours. Adjusting it through the working week in response to operational challenges can take even more time. Time spent doing this is time not spent on the key areas for business development and growth.

Technological advances and a tech savvy workforce mean you can say goodbye to Excel and scribbled out schedules. With an online workforce management system and mobile app you can start saving time, saving money and increasing productivity.

So say goodbye to those spreadsheets and let the software do the hard work for you.

Say goodbye to the spreadsheet today.

Tommy Tonkins

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