Emler Swim School is a premier swim instruction company committed to making children safer around water. With 1,000+ employees across 60+ locations in the U.S., Emler's dedication to top-tier training, safety, and family-friendly service requires a uniquely coordinated workforce. From swim instructors and lifeguards to front desk staff, many employees are cross-trained to work in multiple roles — often across more than one location. This level of flexibility is essential to Emler's day-to-day operations but also adds complexity to scheduling, making visibility, coordination, and role-specific planning critical to ensuring smooth operations and a consistent customer experience.
Before partnering with Quinyx, Emler Swim School was using Google Docs to manage staff schedules. While functional in the early days, this manual process quickly became a bottleneck:
As Emler scaled, it became clear they needed a smarter, more adaptable workforce management system.
Emler Swim School had a clear vision for their next employee scheduling solution. The ideal platform needed to offer:
These features were essential due to the safety-first nature of the swim school industry. Monthly training and safety meetings are required by role, and labor costs must be carefully managed to ensure profitability without compromising safety or compliance.
When Emler began searching for a more flexible scheduling solution, they turned to their payroll provider, ADP®, for guidance. Based on Emler's multi-site and multi-role complexity, their ADP representative recommended Quinyx – a platform they had successfully partnered with on similar clients with strong results.
The integration between the two platforms, available through ADP Marketplace, added immediate value:
Combined with testimonials from industry peers and a customer-first onboarding experience, Quinyx stood out as the clear choice to support Emler’s growth.
“One of the things that we have loved about our partnership with Quinyx is the level of customer service. It feels very personalized – like we are the only customer they have.”
— Devan T., Regional Vice President of Operations
With Quinyx, both managers and employees now have full visibility into their schedules.
Employees can easily see not just when they are scheduled to work, but also which role they will be in for that shift. This is especially helpful at Emler, where team members may float between roles like instructor, front desk, or lifeguard – each with different responsibilities and uniforms.
What’s more, area managers, regional directors, and regional vice presidents can log into Quinyx at any time to view schedules for any location – a level of oversight that simply wasn’t possible before. This improved visibility has helped Emler strengthen operational alignment across its growing footprint.
Shift swaps, once managed on paper or through text messages, are now handled digitally via Quinyx Messenger. Managers can rest easy knowing subbed shifts are picked up by properly trained team members – reducing risk and saving time.
“Allowing employees to pick up and trade shifts takes one more thing off my plate.”
— John M., General Manager
Emler has also begun using Quinyx’s Newsfeed feature to share company-wide updates from their CEO, reinforcing culture and connection as the company continues to scale.
Before Quinyx, general managers had almost no insight into labor costs until profit and loss statements came out weeks later. Now, with Quinyx’s analytics dashboards, they can track scheduled hours versus actual punches on a daily basis, giving them the ability to course-correct quickly.
“Quinyx helps us see in real time the hours clocked by staff, evaluate staffing efficiency, and find errors.”
— Michaela R., General Manager
This level of insight allows managers to make smarter staffing decisions, reduce over-scheduling, and ultimately improve profitability.
“It's still early in the partnership, but Quinyx has already started to impact our profit and loss statements and gross margins. Having real-time insights instead of waiting 45 days for a financial report is a game-changer.”
— Devan T., Regional Vice President of Operations
Emler Swim School sees Quinyx not just as a scheduling tool, but as a strategic partner in growth.
As Emler grows, Quinyx remains a vital part of how they manage complexity, control costs, and deliver safety-first experiences at scale.
ADP and the ADP logo are trademarks of ADP, Inc. or its affiliates or licensors. The information in this document was prepared by Quinyx, who is solely responsible for its accuracy and completeness. ADP makes no representation as to the accuracy or completeness of any information contained herein.