How BEAT81 is preparing to expand to 100 studios with Quinyx

BEAT81 is open 365 days a year; across Germany, an average of more than 300 classes are held every day, and thousands of members are guided through the RIDE, BUILD, BURN and HYBRID workouts. But the moment that turns a visit into a habit doesn't necessarily begin in the workout room, but at the front-of-house (FOH) reception. A "Welcome back!" after a three-week break, the feeling that showing up matters today just as much as any other day.

That is the promise of BEAT81. Since 2017, BEAT81 has established itself as Europe's leading group fitness company. With over 35 studios in Berlin, Cologne, Hamburg, Munich and Düsseldorf, and more than 130 FOH team members who make this experience possible every day. The secret: a community that doesn't just train, but makes progress, supported by expert coaches and measurable performance tracking.

By 2030, the network is set to grow to a total of 100 studios.

And that was precisely the challenge: to ensure every front-of-house staff member can focus fully on customers, the workforce management processes behind the scenes must run smoothly. The answer: Quinyx.

The previous challenge

Theresa Müller, Operational Excellence Lead at BEAT81, recalls:

"We realised early on that our studio managers were spending too much time on tasks that had nothing to do with leadership or studio operations. Manually balancing shifts every week, using two tools to ensure contract hours were met. This time should actually have been dedicated to our staff and customers."

HR, scheduling and communication were running on separate systems. With every new location, it became clear just how much potential there was to work smarter: time that studio managers could reclaim, better data quality and more focus on what really matters – employees, customers and day-to-day studio operations.

The honest conclusion: the faster BEAT81 grows, the more important it is to have an infrastructure that grows with it.

The decision: a centralised platform instead of numerous tools – Quinyx.

BEAT81 could have solved the problem on a case-by-case basis. A better scheduling app here, a different payroll tool there. Instead, the decision was more fundamental: moving away from a collection of tools that don't communicate with one another, towards a single operational workforce management platform.

Following a thorough evaluation, the choice fell on Quinyx: the platform's scope, flexible API integration with the new HR tool Leapsome, location-based clocking in, and cost transparency at gym level were among the decisive criteria. All combined in a single tool that is intuitive enough for anyone to use.

Quinyx transformed four areas simultaneously:

1. Real-time data synchronisation. Employee data is automatically synchronised. What used to be a manual intermediate step now happens in the background.
2. Time tracking on the spot. No retrospective entry, no transcription errors, no discrepancies between actual and target figures.
3. Complete transparency for studio managers. Shift planning and absences in a single system. At a glance, you can see who is working when, what the workload is, and where gaps are emerging.
4. Semi-automated payroll process. All entries that are not payroll-ready are automatically flagged and marked for review.

What has changed:

• 83% time saved on shift approval
• 96% time saved on payroll report generation
• No payroll corrections required since go-live

The decision to choose Quinyx was not a short-term solution, but a deliberate investment in a platform that grows with BEAT81. The roadmap for the future use of Quinyx is clear: task management, an integrated messenger and further automation of the shift planning process.

Theresa sums it up:

"With Quinyx, everything runs reliably in the background, so our teams can focus fully on what BEAT81 stands for: a community that brings joy and inspires action."

Erik Fjellborg, CEO and founder of Quinyx, adds:

"BEAT81 impressively demonstrates that the right tools and technologies create space for human connection, rather than pushing it into the background. More time for staff and the community, fewer administrative hurdles and a flood of apps. This lays the foundation for agile, scaling companies like BEAT81. We are proud to be part of this growth story."

About BEAT81

BEAT81 is a community-driven fitness experience that combines expert coaching, performance tracking and high-energy workouts. Founded in 2017 by Tim Dettmann in Berlin, BEAT81 stands for one idea: progress through consistency. Beat Your Best. The offering comprises four workout formats: RIDE for cardiovascular endurance, BUILD for functional strength, BURN for maximum intensity and HYBRID as a combination of all three. All workouts feature real-time heart rate tracking. After each session, members receive a detailed analysis in the BEAT81 app, which allows progress to be measured over time. At the heart of it all is the community: coaches who guide rather than push. A system that meets everyone where they are. An environment where progress is celebrated. Not perfection. Bookable directly via the BEAT81 app as well as via Urban Sports Club, Wellhub, Classpass and EGYM Wellpass.

More information: beat81.com

About Quinyx

Quinyx is a leading workforce management platform for frontline industries, trusted by organisations worldwide to manage compliance, scheduling, and employee engagement at scale. With AI-powered forecasting, automation, and mobile-first tools, Quinyx empowers businesses to simplify complex workforce needs across countries and regions. Customers include leading global brands such as McDonald's, Deutsche Post, Rituals, and ISS, demonstrating our proven track record of supporting growth, reducing risk, and improving employee experience. Quinyx delivers better business outcomes and better work for millions of frontline employees worldwide.

Would you like to see Quinyx in action? Discover our guided product tours here.